Adding Articles Guide

If you have any questions not answered here, you can use the comments section at the bottom to ask.

A numbered walkthrough for posting articles in WordPress
Click image to see original size.

1. Screen Options.

When you click on screen options you will get a drop-down. We strongly recommend that you ONLY have the following ticked;

  • WordPress SEO by Yoast
  • Gabfire Custom Fields
  • Excerpt
  • Editorial Comments
  • Categories
  • Tags
  • Featured Image
  • Editorial Metadata

as the rest will just create clutter on your Add New Post screen.

2. Enter Title Here

Take the time to enter a good title for your article.  Check your title with the Snippet Preview from WordPress SEO by Yoast to see if your title got cut off. Adjust title if needed.  Some of you like long sentence-type titles for promoting your articles in social media. Don’t use those here. There is an option for adding these in the Social tab of WordPress SEO by Yoast.

3. Save

This is the save button in case any of you miss it. This will save your work.

If you have any problems seeing a save button, or a submit revision button, try this –

4. Status: Draft (edit)

Draft is the default status of your post. When you save your post, it will be saved as a draft by default. Here are the available statuses you can choose for your post;

  • Pitch – Use this if you have an idea to propose for an article and need approval before writing the article. When proposing articles, summarise your idea concisely in 1-2 paragraphs.
  • Assigned – This is for editors to assign ideas to writers. If your pitch is approved, we will change the status to Assigned.
  • Draft – This is the default status. Editors will not review drafts until you are ready.
  • Pending Review – Once writers are ready for their article to be reviewed by an editor, this status lets them know.

5. Add Media

This button opens up the Media Library for you to upload your images to. It is important you fill in all the fields. Click here to read more on entering images correctly.

6. Toolbar Toggle

This button if you click on it will toggle more of the toolbar eg. Paragraph, Subheadings, Underline, Indents etc. This is usually only used when writers want to add subheadings to their articles.

7. Article Body View

This is where you put in the text of your article.

8. Visual / Text

These two buttons switch the article body view between Visual and Text. If your article has weird formatting issues on the preview you can find the errors here by looking at the article in Text view. It will show all the formatting tags. It won’t hurt to familarise yourself with using both views.

Categories & Tags

These are self explanatory. Select the categories your article belongs in, and choose from the most used tags (click the link to see them) to add tags.

Editorial Metadata

This is for editors to assign ideas to writers. There will be information here for you eg. dates, wordcount, article requirements- if you have been assigned an article to write.

Featured Image

This is a very important image. It will show up in the sliders and categories of the website. This image MUST be  high quality of at least 750 pixels width. You also need to include a smaller version of this image somewhere in your article so readers can see the caption as that is also where the credit line will display.  When inserting a copy of the featured image into your article via the Add Media button (5),  there is an option to select the image size and you can simply select a smaller size. Click here to read more on entering images correctly.

WordPress SEO by Yoast

There are little ? here to click on for further information to understand what to do.  This is the second most important section for writers after they have written their article, so take your time to produce relevant titles and descriptions. It will help you promote your own work.

General Tab

The Snippet Preview will show you what your article will look like in search results (eg. Google).

Focus Keyword is a single word or phrase that your article is about. For example, if your article is about having children at birth, you might use “children at birth” as a focus phrase. If your article is about homebirth, you could use “homebirth” as a focus word. This word helps SEO by Yoast analyse your article. You must hit the Save button (6.) after filling in the Focus Keyword.

SEO Title will be the title of your article. So choose your article titles wisely.  Here is an article on this – A Simple Formula for Writing Kick-Ass Titles and there will be heaps more out there if you need to educate yourself more. Meta description is the same – write catchy and relevant meta descriptions to help encourage people your article is worth reading.  How To Write Great Meta Descriptions has more information.

Page Analysis Tab

This tab will analyse your article against the Focus Keyword you entered. If nothing shows up, make sure you saved your article after filling in the Focus Keyword. There is a load of useful information in this tab that will help you improve your article, or your visibility online.  Make good use of this! You can always post a comment to the editors if you need more help.

Advanced Tab

Ignore this field. You shouldn’t be tweaking the settings in here.

Social Tab

For these of you who love promoting in social media, you will love this tab. It lets you choose custom titles and descriptions and images JUST for Facebook and Twitter. That way, if your SEO optimised data for search engines is not cool enough for social media – you can put in alternate title – like these long sentence titles!


This adds a subtitle to the start of your article just after the Title, and before the Article Content. Please make sure you fill this in with a catchy, short one-liner. You can check out some of our existing articles for an example of this – like Another Type of Birth Revolution. The subtitle is “Using freebirth as a personal and political move towards birthing freedom.”

Source Name / Source Link

Only fill in this field if you have a single research source you are writing an article about. This can be a blog post you are discussing your article on, or a research study in a science journal you are discussing.


Please make sure you fill this field in. It will show up on the image sliders on the category pages. Make it short and catchy.

Editorial Comments

This lets you post comments to editors with any questions. Editors can also respond to you there.

WW Discourse - Have your say!